Managing capacity-based usage

Last published : Apr 02, 2026
This license includes all features offered by Backup Exec including the Microsoft 365 feature. It allows you to protect total number of front-end terabytes (FETB) of your data. The subscription metering is capacity-based.
The capacity is calculated for a virtual/physical machine and Microsoft 365 user entity. The calculation is based on largest full backup set for each resource backed up in the past 30 days.
If you back up more capacity than what you are entitled for, Backup Exec goes into a 30-day Grace Period state that is followed by the Enforcement state. In the Enforcement state, all the backup jobs start to fail.
With this license you can remove a maximum of 3 resources from the virtual/physical machine or Microsoft 365 backup to make changes to your capacity usage. You can do this only once.
For details on updated licensing, see the Backup Exec Licensing Guide.
To manage capacity-based usage
  1. In the System Heathgroup, underLicensed Status, clickView details for the Capacity-based license.
The Capacity Usage Calculation Information panel displays the following fields:
Physical/Virtual Machines The resources that are backed up and size of the resource that is backed up for the physical/virtual machines.
Microsoft 365 Workloads The entities that are backed up and the size of the entities that are backed up for the Microsoft 365 workloads.
  1. Select the Physical/Virtual Machines or the Microsoft 365 Workloads tab.
The table within each tab displays the backup sets and amount of data that is backed up in the last 30 days. You can also search for a backup source for a physical or virtual machine and by entity name for Microsoft 365 workloads using the Search option.
  1. If you select the Physical/Virtual Machines tab, you can view or update the table depending on whether you are in the grace period or enforcement state.
    Backup Source Resource or machine that is backed up.
    Resource Type Type of resource, whether it is a physical or virtual machine.
    Backup Time Date and time of the backup job that was run on the server.
    Job Name Name of the backup job that was run on the
    server.
    Size Size of the data that is backed up.
Right-click the backup set and click Remove from Capacity Usage Calculation to remove the resource from the physical or virtual machine to make changes to your capacity usage.
  1. If you select the Microsoft 365 Workloads tab, you can view or update the table depending on whether you are in the grace period or enforcement state.
    Entity Name Name of the Microsoft 365 backup item or entity.
    Backup Source Microsoft 365 resource that is backed up.
    Tenant Name Name of the Microsoft 365 tenant.
    Backup Time Date and time of the backup job that was run on the server.
    Job Name Name of the backup job that was run on the
    server.
    Size Amount of data that is backed up.
Right-click the backup set and click Remove from Capacity Usage Calculation to remove the resource from Microsoft 365 backup to make changes to your capacity usage.
  1. (Optional) Click Export to create a CSV file of the instance usage details.
  2. Click OK.
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